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Question DetailsAsked on 9/7/2016

my handyman won't give me a receipt for his work or materials

When I contract for a job, I get a price, generally through email for the job to be done.I share this information with the other owners so we can decide if and when to do the job.
Then, when the job is completed I have to hassle the contractor for a receipt of his work/materials costs. Naturally, they want immediate payment which I provide because I'm pleased I finally got someone who is doing the work correctly. I finally got a good handyman after having so many bad ones. I feel angry that I have to go through this each time. I think it stinks personally and believe a lot of home repair guys are making money, not paying taxes and this is the reason for their odd behavior.

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Yoo hold the power here - because you are paying. I would talk to him BEFORE the next callout, tell him you are generally pleased with his performance but need documentation for the accounting to the other owners/condo associaiton/housing co-op or whatever the situation is. Two solutions:


1) when he gives you a quote, have him put it in the form of an invoice which, assuming there is no price change during the work because of unanticipated issues, you can then just pay and have the eMail invoice as the bill and cancelled check (make copy when sending) as proof of payment. Or if paying in person when he finishes the work (like if you are the resident building manager) just have him sign the original eMail invoice as PAID IN FULL when you give him the payment.


2) Have him prepare an invoice when he finishes the job and leave it with you when you pay him - or if you mail him the payment (make a copy of check first) then that invoice combined with the copy of the check becomes your proof of payment for the files.


Make it clear this is necessary for the accounting documentation (keeps you from being the bad guy in his eyes) and a must-have - and at same time make clear exactly what sort of detail needs to be on the invoice (labor hours and rate, materials costs, etc) and what supplemental documentation is required - like receipts for materials if those are reimbursable. You might work out with him two billing types - one lump sum quote for thing he can accurately estimate, so he only bills you the agreed-upon amount in the invoice; and a cost-plus type where he bills you either fixed labor amount or by the hour as agreed upon, plus materials - in that case only he would have to also provide you with copies of the materials receipts.


Oh - depending on what co-owners want to see, labor time (on cost-plus scheme, not lump-sum cost work) may also have to be broken out by number of hours work done on each specific date, itemized on invoice. Normally would only show total hours, but some associations demand more documentation of exact dates and hours of service.

Answered 2 years ago by LCD




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