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Question DetailsAsked on 4/30/2012

Help from a photographer who uses ACDSee or a similar program to organize and label photos, especially help choosing a format.

I am using a computer program called ACDSee to organize and label a very large database of photographs on my computer. The consultant who is helping me is very experienced in setting up databases. But he has no experience with photographs. I would like to send photos to friends and family and have information attached (names, dates, locations, etc) so that they could read these. I understand that I need to choose a format in which to send these but don't know enough about that. I may also have other questions about using this kind of photo organization program.

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1 Answer


The best format for sending photos is jpeg (or jpg) which is the format most cameras use for when you take an photo. It is a compressed file format, the more you compress it the smaller the file, but the greater the loss of quality. You should set your camera to always take the highest possible resolution with the least compression possible. You can always decrease the file size or the resolution but you cannot ever accurately recover it.

If your original file out of the camera is 3648 x 2736 pixels (the horizontal by vertical "picture elements" or number of "dots" that comprise the photo for example, then you may need to reduce the resolution (the number of pixels in the picture to reduce the fle size before you can send it via e-mail.

You can also increase the jpeg file's compression to reduce the file size, but, that will reduce the quality of the image. Whereas you should use the largest original jpeg files for producing the best print copies, you do not need all the pixels of your original image file for viewing a high quality image on your computer monitor nor for posting on a web site.

As for names of people, dates, and locations, the easiest way to attach these to each image file, is to put it all in the file name. I do this by renaming the original images which the camera assigns automatically such as IMG_15464.jpeg, to DanTong-chicago-08-07-2012_15464.jpeg.
ACDSee can rename a whole bunch of photos with one keypress, and still keep the original image file number as you can see in the example I show above. Another way to embed this information is to put it in the EXIF of each image, so it remains even if the filename is changed. ACDSee allows you to do this also, but the person receiving the photos needs to have software that can extract such EXIF information from each photo.

Obviously, all of this is far too complicated to explain in 3 paragraphs.
I'd be delighted to give you lessons about any topic in photography, and specifically on usng ACDSee, or Photoshop, as well as about Photography in general. I'm a professional photographer as well as a computer Guru, and a very experienced teacher in person, or via internet. You can reach me at 773-465-8064 at any time. I've attached a link to a sample of my photography.


Answered 8 years ago by drdancm

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