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Question DetailsAsked on 6/13/2015

What is the reason why contractors do not want to provide receipts or an itemized invoice for work performed?

I do not understand why I have to ask my contractor for receipts and/or an itemized invoice for the work he performed. I don't know any other business where this is not customary. My contractor insists on purchasing the materials and then does not show me the receipts. Please will someone explain this to me.

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1 Answer


What documentation he has to provide with his invoicing should ideally have been spelled out in the contract, if for a cost-plus or cost-reimbursable or similar type contract.

Below are a number of links spelling out the conditions under which he should normally be required to provide cost documentation, and the types of contracts (basically fixed-price types) where the actual costs are no business of the client EXCEPT as they affect change-order pricing.

One related issue - whether he can bill you reasonable costs for consolidating and presenting the documentation - generally that would be an overhead item so no direct charge, but if a true cost-plus contract where only his direct costs and direct overheads are being billed, with no G&A (General and Administrative) overhead markup, then charging for labor and copying charges would generally be acceptable as well.

Answered 2 years ago by LCD

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